BeeSorted Strategies · Inbox Audit
Inbox Audit Report
July 23, 2026  ·  50 threads scanned  ·  1 social engineering flag  ·  5 filter recommendations
High Priority
Social Engineering
quickprofit.example — sender@quickprofit.example
"Hey Sample User... ClickUp showed up first on Google for task automation tools when I looked... It's not that their task management beats yours."
Uses your business name and product category to simulate familiarity, then pivots to a paid SEO pitch. Domain quickprofit.example is not a recognized agency — invented authority framing. Already in TRASH.
DELETE & BLOCK DOMAIN
Volume
Marketing Overload
brightbrief.example — news@brightbrief.example 3 emails / 3 days
Landing in: inbox-1@   Label: Junk (already) — but no auto-delete. Filter labels it and stops there; emails still reach you before the label fires. Filter gap: Junk label without Skip Inbox.
ADD SKIP INBOX TO EXISTING FILTER
regionalcollective.example — info@regionalcollective.example 4 emails / 2 days
Landing in: inbox-3@ inbox-1@ — same thread hitting both inboxes with no to: filter clause. You're seeing every message twice.
ADD to: CLAUSE OR UNSUBSCRIBE FROM ONE
sheetschool.example — kat@send.sheetschool.example 2 emails / 2 days
Landing in: inbox-3@   Already going to TRASH — filter working. Volume check only: still sending daily.
UNSUBSCRIBE (optional — filter is catching it)
Auto-Generated
System Noise
txt.voice.google.com — Voice Service text-to-email 7 emails / 3 days
Landing in: inbox-1@   All going to TRASH. Filter catches them after delivery — they still generate in Trash and count against storage. Suggest auto-delete to prevent accumulation.
Filter: Voice Service text-to-email
Match: from:(@txt.voice.google.com)
Action: Delete it
mail.instagram.com — posts-recap@mail.instagram.com
Landing in: inbox-2@   In TRASH already. Filter working. No action needed unless you want auto-delete to clear faster.
Filter: Instagram post recaps
Match: from:(posts-recap@mail.instagram.com)
Action: Delete it (optional upgrade from current filter)
discover.pinterest.com / explore.pinterest.com 3 emails / 3 days
Landing in: inbox-2@   All in TRASH. Filter has two separate rules for two Pinterest subdomains. Consolidate into one domain rule.
Filter: Pinterest recommendations (consolidated)
Match: from:(@pinterest.com)
Action: Delete it
⚠ This will also catch any pinterest.com transactional email — low risk for inbox-2@
business.amazon.com — no-reply@business.amazon.com 3 emails / 3 days
Landing in: inbox-2@   All promotional (app promo, team invite, monthly bulletin) — all in TRASH. Separate from order confirmations (auto-confirm@, order-update@). Safe to filter this specific sender to delete.
Filter: Amazon Business promos only
Match: from:(no-reply@business.amazon.com) to:(inbox-2@beesorted.com)
Action: Delete it
Action Items
Filter Recommendations — 5 total
Fix #1 — brightbrief.example: close the Junk-label gap
Current filter labels as Junk but does not skip inbox. Add "Skip the Inbox" to the existing filter for news@brightbrief.example.
Filter: Bright Brief newsletter — update existing
Match: from:(brightbrief.example)
Action: Skip Inbox + Apply label "Junk"
How to update: Gmail → Settings → Filters and Blocked Addresses → edit existing rule
Fix #2 — regionalcollective.example: stop double-delivery
Same newsletter hitting inbox-3@ and inbox-1@ simultaneously. Decide which inbox owns it, add a to: clause so the other copy is skipped or trashed.
Filter: Regional Collective — route to Hello only
Match: from:(regionalcollective.example) to:(inbox-1@beesorted.com)
Action: Skip Inbox + Apply label "Hello" (or Delete it)
Keeps inbox-3@ copy active, suppresses inbox-1@ duplicate
Fix #3 — Voice Service: auto-delete instead of TRASH-pile
Filter: Voice Service text-to-email
Match: from:(@txt.voice.google.com)
Action: Delete it
How to add: Gmail → Settings → See all settings → Filters → Create new filter
Fix #4 — Pinterest: consolidate two rules into one
Filter: Pinterest (all subdomains)
Match: from:(@pinterest.com) to:(inbox-2@beesorted.com)
Action: Delete it
Fix #5 — Amazon Business promos: sender-specific rule
Filter: Amazon Business no-reply promos
Match: from:(no-reply@business.amazon.com) to:(inbox-2@beesorted.com)
Action: Delete it
Does NOT affect order-update@, auto-confirm@, or shipment-tracking@ — those are safe
Holding
What's Already Working
✓Voice Service → TRASH (filter catching it; Fix #3 upgrades to auto-delete)
✓Sheet School (send.sheetschool.example) → TRASH on inbox-3@
✓Instagram post recaps → TRASH on inbox-2@
✓Pinterest recommendations → TRASH on inbox-2@ (Fix #4 consolidates two rules)
✓LinkedIn invitations → LI_Invite label (filter intact)
✓Bluevine (bank notifications) → reaching inbox-2@ correctly, nothing to filter
✓Census, Mason SBRC, PRO Reg-Atlantic, FocusMag → keep-senders confirmed present and unfiltered
✓quickprofit.example social engineering pitch → already in TRASH (no active filter; block domain to prevent recurrence)
Scanned Jul 21 – Jul 23, 2026  ·  50 threads reviewed across 4 inboxes  ·  No Junk or Unsure label items found in current period